How to share Sharepoint folders internally with your organisation – Microsoft 365

Step 1: Open Your SharePoint Site

Go to the SharePoint site where the folder you want to share is located. I.e (

Step 2: Navigate to the Folder you’d like to share

  1. Find the document library where your folder is stored.
  2. Click on the folder you want to share.

Step 3: Share the Folder

  1. Once you’re inside the folder, look for the “Share” button at the top of the page. It might also be labeled as “Share with others.”
  2. Click on the “Share” button.

Step 4: Enter Recipients

  1. A new window will pop up. Here, you can enter the names or email addresses of the people in your organization with whom you want to share the folder.
  2. As you type, SharePoint will automatically suggest contacts from your organization. You can click on a suggestion to add it to the list of recipients.

Step 5: Set Permissions

  1. Click on the “Permission” dropdown menu to choose what kind of access you want to grant to the recipients.
  2. You can choose from:
    • “Can view” – recipients can only view the files in the folder.
    • “Can edit” – recipients can view and edit the files in the folder.

Step 6: Add a Message (Optional)

  1. If you want, you can add a message to the recipients explaining why you’re sharing the folder with them.
  2. Type your message in the “Include a message” field.

Step 7: Send the Invitation

  1. Once you’re ready to share the folder, click the “Send” button.
  2. The recipients will receive an email invitation with a link to the shared folder.

And that’s it! You’ve successfully shared a SharePoint folder internally with your organization. The recipients will now be able to access the folder according to the permissions you’ve set.